Folder

An item that groups other items into a named collection. An item can live in more than one folder at once.

basic

A folder is an item whose body is a list of child item ids. Folders organize your items the way real folders organize files, with two important differences:

  • Multi-membership. An item can live in more than one folder at once. A map can be in your "Storm response" folder AND your "2026 deliverables" folder. There's no master copy and no shortcuts; both references point at the same item.
  • Subfolders are just folders. A folder appears inside another folder by being one of its child item ids. There's no separate "subfolder" type or path-based hierarchy.

When to use folders vs. tags

  • Folders organize for browsing. You walk a folder tree on the items page (the rail-tree on the left). One folder represents "things I work on together."
  • Tags organize for search. A tag is free-form, applies in bulk, and surfaces in search filters. Tags don't appear as navigation; they appear as facets.

Use both, freely. They don't compete.

Membership

The folder owns the list. Adding an item to a folder doesn't modify the item itself; the item doesn't carry a folderId column. This is why an item can be in many folders without any data-model contortion.

Sharing is per-item, not per-folder. Putting an item into a folder visible to your org doesn't share the item with the org; you still share the item itself. The folder's contents are filtered to what the viewer can read.

Editing

From the items page, drag an item card onto a folder in the rail tree. The folder's child list updates. The item's own page shows which folders it's in (the Folders chip row), with one-click removal.

Deleting a folder

Deleting a folder removes the grouping. The child items are unaffected; they remain in the system and stay in any other folders that reference them. There's no "delete folder and its contents" action; that would conflict with multi-membership.

Notes

  • Per-user folders aren't a separate item type. Folders are standard items with standard sharing. Set a folder to Owner-only if you don't want anyone else seeing it.
  • Folder ordering is alphabetical by default; you can pin children to override.